A Complete Guide to EMGS: Studying in Malaysia as an International Student. If you’re an international student planning to study in Malaysia, you will come across Education Malaysia Global Services (EMGS). This organization plays a crucial role in processing student visa applications and ensuring a smooth entry for foreign students into Malaysia’s education system.
In this guide, we will cover everything you need to know about EMGS, including its functions, visa application process, required documents, processing time, fees, and other essential details.
What is EMGS?
Education Malaysia Global Services (EMGS) is the official body under the Ministry of Higher Education (MOHE) responsible for managing and processing student visa applications for international students in Malaysia.
It was established to streamline and standardize the process of issuing Student Passes (Student Visas) for foreign students enrolling in Malaysian higher education institutions.
Key Functions of EMGS
- Processing Student Visa Applications
- EMGS facilitates the application and approval of student passes for international students.
- Issuing i-Kads (International Student Cards)
- After visa approval, students receive an i-Kad, which acts as an identification document.
- Medical Screening & Insurance Coverage
- International students must undergo a mandatory medical check-up before final visa approval.
- EMGS provides medical insurance coverage for all students.
- Monitoring International Students
- EMGS tracks students’ academic progress, visa renewals, and compliance with immigration rules.
- Ensuring Institutional Compliance
- Institutions hosting international students must meet EMGS regulations regarding student enrollment and visa procedures.
Student Visa Application Process through EMGS
Step 1: Receive an Offer Letter from a Malaysian Institution
Before applying for a Student Pass, you must have an official offer letter from a recognized public or private university, college, or language center in Malaysia.
Step 2: Submit an EMGS Application
Once you accept the offer, your institution will submit a visa application to EMGS on your behalf.
Step 3: Pay EMGS Visa Processing Fee
The visa application requires a processing fee, which varies based on the type of institution and program. The university will typically guide you on this payment.
Step 4: Medical Screening in Your Home Country
Certain students may be required to complete a pre-arrival medical screening in their home country at an EMGS-approved clinic.
Step 5: EMGS Approval & VAL Issuance
- Visa Approval Letter (VAL): If your application is successful, you will receive a Visa Approval Letter (VAL) within 14 to 30 working days.
- This letter is necessary for obtaining a Single Entry Visa (SEV) from the Malaysian embassy in your country.
Step 6: Travel to Malaysia & Undergo Medical Screening
After arriving in Malaysia, you must complete a post-arrival medical screening at an EMGS-approved clinic within 7 days.
Step 7: Obtain Student Pass (Student Visa)
- If your medical screening is successful, EMGS will process your Student Pass (a visa sticker placed in your passport).
- You will also receive an i-Kad, which serves as an identification card for international students.
Documents Required for EMGS Student Pass Application
To apply for a student visa through EMGS, you typically need the following documents:
✅ Offer Letter from a Malaysian university or college
✅ Completed EMGS application form (submitted by the institution)
✅ Passport (valid for at least 18 months)
✅ Passport-sized photographs with a white background
✅ Academic transcripts & certificates
✅ Medical examination report (if required before arrival)
✅ Proof of financial support (bank statements, scholarship letters, etc.)
✅ Visa processing fee payment receipt
EMGS Visa Processing Time & Fees
| Process | Estimated Timeframe | Estimated Fees (RM) |
|---|---|---|
| Visa Approval Letter (VAL) | 14 – 30 working days | RM 1,000 – RM 2,000 |
| Medical Screening | 1 – 2 days | RM 250 – RM 500 |
| Student Pass (Visa Sticker) | 1 – 2 weeks | RM 60 – RM 120 |
| i-Kad Issuance | 2 – 4 weeks | RM 50 – RM 100 |
Note: Fees vary based on the university and course type. Some institutions cover these costs as part of tuition fees.
Visa Renewal Process via EMGS
If you continue your studies beyond your initial visa period, you need to renew your Student Pass.
Steps to Renew Your Student Visa
- Apply at least 3 months before expiry of your current student visa.
- Submit your academic progress report, passport, and renewal fees.
- Undergo a medical check-up (if required).
- Once approved, a new visa sticker is placed in your passport.
Common Reasons for Visa Rejection
Incomplete documentation
Insufficient financial proof
Poor academic performance (failure to maintain required attendance or grades)
Failed medical screening
Expired passport
To avoid rejection, ensure your documents are complete and accurate, and maintain good academic standing.
Frequently Asked Questions (FAQs) on EMGS
1. Can I work while studying in Malaysia?
Yes, international students can work part-time (maximum 20 hours per week) during semester breaks and holidays in selected sectors like retail, restaurants, and hotels.
2. What happens if my visa expires?
Overstaying in Malaysia without a valid visa is illegal and may result in fines, deportation, or blacklisting. Always renew your Student Pass on time.
3. Do I need to renew my medical insurance annually?
Yes, students must maintain valid health insurance throughout their studies, which can be renewed through EMGS or their institution.
4. Can I change my university after getting a student visa?
Yes, but you must cancel your current student visa and reapply through your new university.
5. Can my family accompany me to Malaysia?
Only postgraduate students (Master’s and PhD) can bring their spouse and children under a dependent pass.
Final Thoughts
EMGS plays a vital role in helping international students secure their Student Pass and study in Malaysia hassle-free. By understanding the application process, required documents, fees, and visa renewal procedures, you can avoid delays and focus on your education.
For more details or to check your visa application status, visit the EMGS official website.
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